BML IT Resources for Graduate Students & Post Docs

This document outlines the Information Technology policies and support available to you at BML. Additional information about technology at BML can be found in the IT Service Level Agreement.

Your responsibility as a BML network user

Your use of the BML network service constitutes your agreement to abide by the University’s acceptable use policy, as well as BML’s security requirements.

Laptop users must confirm that their computers meet the computer security requirements and have antivirus software, up-to-date virus definitions and appropriate security patches for your operating system. If you cannot confirm this yourself, please contact BML IT, we can provide you with UCD's recommended antivirus solution.

Wireless Access

Wireless at Housing

  • Wireless at BML Housing (called "Housing") requires an access password, please obtain from IT or the Housing Manager, the housing wireless network has internet access only, no BML network services.

Note

  • The strength of the wireless signal where you are located @ Housing will impact your internet up/download speeds. As you move around the facility you will notice better performance the closer you are to one of the 3 wireless access points, located in the Dining Hall, Miwok and Oolok.
  • Individual experience/performance of Housing internet service will be affected by the availability of existing bandwidth, particularly during peak occupancy/peak usage times.

Wireless at BML

  • The wireless network “BML Private” has access to all network services (servers, printers, internet) and requires a password, please contact BML IT for access information.
  • The wireless network “BML Public” is internet only - it does not have access to BML network services, and requires no access password (just agree to the terms of use in your browser). Wired ethernet access is available in many locations throughout the BML facility.

Bandwidth Usage

“Bandwidth” refers to the size and speed of the connection between the internet and Bodega Marine Laboratory. This bandwidth is used to send (upload) information from your computer or to receive (download) information to your computer.

While every network device has its own connection, each device must share bandwidth with the entire facility. This means that individual users can affect the performance and quality of the network by using a disproportionate amount of the available bandwidth.

While using the Laboratory network, we ask that you refrain from discretionary high bandwidth activities such as streaming video, multiplayer gaming, peer-to-peer file sharing, large data downloads, or syncing large volumes of data to cloud services during business hours, 8 AM to 5 PM.

IT is committed to providing the necessary bandwidth to carry out the education, research and public service missions of BML. IT reserves the right to temporarily terminate a network connection in cases where an individual's activity degrades network performance. If we notice what we consider overuse or excessive activity, we will attempt to identify the source and speak to the individual. If we cannot ID the source of the traffic we may temporarily disconnect the source computer from the network.

If you have a requirement for a high bandwidth activity, please communicate with us; this is the only way to ensure that your network service will remain uninterrupted.

BML Network Accounts

A BML network account is a unique login ID that you will use to access shared network resources while at BML, including our network file server "Chinook". Note that this account is unique from the credentials that you use to access wireless service. Please review how to acquire a network account for use during the duration of your time at BML. You'll use this account to access file servers (mac and PCs) and print servers (PCs only). Please use your own account from your personal computer.

Where to store your work on the BML network

Many BML work groups have their own directory on the file server, Chinook, see \\chinook\ and look for the name of your unit. If you need access to a shared directory on the file server, please contact BML IT. There are several other options for storing files on the BML network:

  • The "Public" share on Chinook - Anyone with a BML network account can create a folder on this share (to do so create a folder identified by your name), but do keep in mind that this is a temporary transfer location, it is readable by everyone, and it is periodically expunged, thus it is not a good place for permanent or private storage.
  • The "User" share on Chinook - Please contact BML IT  if you would like a private user folder on the file server. These folders are limited to 5 GB in size and are for long-term BML users only.

Note

  • Do not leave the sole copy of your work on the file server. Always have another copy.
  • Do not save work on the computer lab PCs. These are re-imaged at reboot and any work saved on those machines will be lost. Instead DO save your work to the appropriate folder on the file server or onto your own removable media.

Printing Services

There are several shared printers available for BML network users. The computer lab has a black & white two-sided (duplexing) printer. Please print in duplex mode whenever possible, this makes use of both sides of the paper. To do so, follow the links to the printer set up instructions for either the Mac or the PC. You may have to print one or two test sheets in order to fully understand the "flip on long edge or flip on short edge" concept - you should probably test this before you print a lengthy document, only to find you don't like the orientation of the print job.

Purchase Order Requests

View instructions on how to download the Purchase Order Request form and how to send the completed form to the Purchasing Department.

Computer Lab

The computer lab has 8 PCs networked with access to the internet and the BML LAN - these PCs have many common software applications installed, including the Microsoft Office Suite, Acrobat Reader, several statistics packages, etc.

  • You may use your own login or the "clab" login when working in the computer lab, saving your work to removable media or the appropriate share on the file server Chinook. Note that the "clab" login will not be able to access Lab folders or private use folders on Chinook. To access those resources from the computer lab, log in with your own credentials. Don't forget to log OUT when you are done.
  • You may use \\Chinook\Public as a temporary transfer location, to do so, create a folder identified by your name. Keep in mind that data in "Public" is readable by everyone and it is periodically expunged, thus it is not a good place for permanent or private storage.
  • Contact BML IT if you need assistance installing additional software on computer lab PCs.
  • Remember that the computer lab is a common use area, use the resources and the space mindfully, with respect for fellow users.
  • Please notify BML IT if you encounter any problems with the computer lab machines or need other assistance with hardware or software.

Hardware and Software Support

Student owned equipment is supported only to the extent of connecting it to the BML network. This support may include assistance in assuring that the network interface is correctly configured to properly function on the network. It is the user's responsibility to ensure that the operating system software is functioning properly and that the computer is free of viruses or malware. If necessary, students may schedule a time with BML IT for assistance with networking.

Student and Non-University owned computers are supported as "Networked Only". IT cannot provide any other type of support for student hardware, whether a computer, a microscope, or other lab equipment.

Software Licensing

Microsoft Office for Student Computers: Instructions on how students can obtain Microsoft Office for their computer

UC Davis holds many more software license agreements, far too many to enumerate here.

Questions regarding software licensing should be addressed to BML IT.

Video Conferencing

Presentation (AV) Resources

Presentation rooms are available by reservation. See the BML Front Office for assistance reserving a room.

  • Conference Room - Projector (Mini DP, HDMI, and VGA inputs), audio, mid-sized screen. Conference room users must provide their own laptop. Room seats ~20 people.
  • Lecture Hall - Projector (Mini DP, HDMI, and VGA inputs), audio, blu-ray player, and large screen. A laptop PC is available for presentations in the lecture hall, or you may bring your own laptop. Room seats ~120 people.
  • South Wing Lounge- Projector (VGA input only), mid-sized screen. Lounge users must provide their own laptop. Room seats up to 45 people.
  • Public Education Room - Projector (VGA input only), mid-sized screen, blu-ray player, audio, users bring their own laptop and appropriate VGA adapters. Room seats up to 40 people.

All projectors support 16:9 and 4:3 aspect ratios.

Users are advised to bring the appropriate display adapters for their device to connect to the projector HDMI or VGA interface.

The AV equipment in the meeting rooms is designed to be simple to use. The Lecture Hall has detailed instructions. IT staff can be scheduled to assist with audio visual (AV) set up, training or support.

NOTE

  • Be sure to give yourself enough time to set up and prepare before a presentation.
  • If you are unfamiliar with using the AV equipment please ask for assistance.
  • Be sure to return A/V equipment to the state in which you found it and turn off the projector when you are done.

Email Distribution Lists

There are several email distribution lists for announcements of general interest to BML. Please see how to request your email address be added to the BML lists.

Data Access and the Bodega Ocean Observing Node (BOON)

The Bodega Ocean Observing Node ("BOON") website provides access to real time and historical environmental data sets. Many commonly requested data sets are available at the BOON website Data Downloads page.

You may also download data with the custom query tool - best for long interval, short duration data sets, i.e. daily or hourly averages for a few days or a week.

If you need additional assistance with BOON data acquisition, or if you have questions about the observations, please contact the BOON Data Group.

Web pages

We do not offer hosting of personal web pages, however if you would like to have a page or short bio with a link to your personal website that resides under your PI or Advisor's BML web page, please send a request to BML IT with a CC to your PI.

General questions about the website should be address to BML IT.

Logos

More information

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