Skip to main content
Coastal and Marine Sciences Institute
UC Davis Logo
UC Davis Logo
Site Logo

Main navigation (extended config)

  • About Us
    • Contact Us
    • Conference Space
    • Directory
      • Administration
      • Staff
      • Faculty
      • Emeriti Faculty
      • Researchers
      • Postdoctoral Researchers
      • Graduate Students
    • Employment Opportunities
  • Research
    • Climate Change
    • Coastal Oceanography
    • Conservation and Restoration
    • Ecology and Evolution
    • Ocean Health
    • Physiology
  • Academics
    • Undergraduate Studies
      • Marine & Coastal Science Major
        • MCS Lead Mentor Courses
        • MCS Lead Mentor Resources
      • Oceanography Minor
      • Summer Classes at BML
        • BML Summer Session FAQ
        • Summer Session 1
        • Summer Session 2
        • Application and Admission Information
        • BML Student Scholarships
      • Fall Quarter at BML
    • Graduate Studies
      • Graduate Studies in Marine Science 
      • Bilinski Fellowships at BML
  • Engagement
    • Visiting BML
    • Volunteer Opportunities
  • News & Events
    • News
    • Stories
    • Tideline Newsletter
    • Events Calendar
  • Bodega Marine Laboratory
    • About BML
      • Visiting
      • FAQ
      • BML Directory
      • Resident Faculty
    • Facilities
      • Aquatic Resources Group
        • ARG Services
        • Shellfish Hatchery Services
      • Housing and Conference Facilities
        • Housing Information for Students and Visiting Researchers
        • Conference and Group Meeting Facilities
        • Accommodations
        • Rates - Housing and Conferences
        • Room Calendars and Reservations
          • Conference Room
          • Public Education Room
          • Lecture Hall
          • South Wing Lounge
          • Computer Lab
          • Small Classroom
          • Large Classroom
          • NIS Laboratory
          • North Wing Wet Lab
          • North Wing Climate Change Lab
          • South Wing Wet Lab
          • South Wing Cold Rooms
      • Information Technology
        • For Undergraduate Students
        • For Graduate Students & Post Docs
        • For Staff and Faculty
        • For Visiting Researchers
        • For Conferences and Meeting Groups
        • Instructions & How To's
          • BML Purchase Order Request Form
          • Computer Security Requirements
          • BML Network Accounts
          • Connect to a BML File Server - Mac
          • Connect to a BML File Server - PC
          • Adding a Network Printer - Mac
          • Adding a Network Printer - PC
          • Get a Zoom Pro License
          • Conference Room System & Zoom Instructions
          • Email Accounts
          • Email Distribution Lists
          • Phishing Scams
          • BML & CMSI Logos
          • Leaving BML
        • Service Level Agreement
      • Library
        • About the Library
        • Library Orientation For New BML Faculty, Staff and Students
        • Library Services for BML Faculty, Staff & Students
        • QUICKLINKS - Commonly Used Library Resources
        • Cadet Hand Library Periodical Holdings
      • Physical Plant Services
      • Specialized Research Facilities
        • Anadromous Fish Research Facilities
        • Climate Change Research Facility
        • Fluorescence Imaging Facility
        • Invasive Species and Pathogen Facility
        • Shellfish Hatchery Services
      • Marine Operations
        • Small Boat Operation
        • Guidelines for Small Boats
        • Small Boats Calendar
        • R/V Mussel Point Calendar
      • Recharge Rates
      • Room Calendars and Reservations
      • Safety at BML
    • Bodega Marine Reserve
    • Boating Safety Program
    • Diving Safety Program
    • Resources for Visiting Researchers
  • Resources
    • Branding and Media Resources
    • Archived Programs
    • Past Events
    • Resources for Students at BML
  • Giving

Conference and Group Meeting Facilities

Breadcrumb
  1. Coastal and Marine Sciences Institute
  2. Bodega Marine Laboratory
  3. Facilities
  4. Housing and Conference Facilities
  5. Conference and Group Meeting Facilities

Conference and Event Facilities

Host your conference, workshop, or retreat at Bodega Marine Laboratory, where stunning coastal scenery meets state-of-the-art facilities. Our event spaces accommodate groups of all sizes, with flexible meeting rooms, on-site catering, and comfortable housing options. Whether you're planning a multi-day retreat or a single-day gathering, our team is here to support a seamless and memorable experience.

Jump to a Section:

Booking and Policies | Meeting & Event Spaces | Catering & Dining | Lodging | Frequently Asked Questions

Contact

Conference and Events Manager:

Cherrise Hannon

707-303-0716

Email

Booking:

After contacting the Conference & Events Manager, please submit an application form and activity request through our reservation system, using the link below, to reserve conference space or accommodations.

Once approved, you will receive a confirmation email with arrival details and any additional information needed.

BML and BMR Use Application System

Policies:

Reservations & Availability

To reserve housing, conference rooms, or event spaces at Bodega Marine Laboratory, contact the Conference & Events Manager. Reservations are subject to availability, and priority is given to UC-affiliated groups.

Check-In & Check-Out

Check-in and check-out procedures vary by accommodation type. Guests will receive specific instructions upon booking.

General Policies

  • Visitors must follow all posted safety and facility guidelines while on-site.
  • Quiet hours and respectful conduct are expected in shared spaces.
  • Parking is only permitted in designated areas.
  • BML IT does not provide on-site meeting or conference support. Conference groups should designate a technical contact to meet with IT in advance and assist presenters during the event.
  • All Bodega Marine Reserve users must sign a Bodega Marine Reserve Waiver before accessing the Reserve, including areas near housing. Exceptions apply only to UC employees on duty and UC students with instructor-signed class waivers. Minors under 18 must have waivers signed by a parent or guardian
  • Recreational Use of the Bodega Marine Reserve is limited to developed enclaves as outlined in the Bodega Marine Laboratory and Reserve Policies & Procedures.

Cancelation Policy

For planning purposes, we ask for two weeks' notice for final count for lodging and meal service. Shorter notice than 14 days will result in a $350 cancellation fee. Any cancellations after the 14-day notice will be subject to charges for the meal service as well.

Meeting and Event Spaces

A view of the BML Lecture Hall, showing a large crowd seated and watching a presenter at the podium

Lecture Hall

The James S. Clegg lecture hall comfortably seats up to 120 people with attached tables and is equipped with a projector, large screen, audio system, and Blu-ray player. Visitors can use the provided laptop or bring their own for presentations, with Mini DP, HDMI, and VGA input options.

Web conferencing is available with wireless access, lapel and podium mics, and room speakers; however, visitors must bring their own camera and mic for capturing audio/video. Groups are responsible for setting up and operating their own web conferencing equipment.

A large conference table lined with chairs. In the corner is a TV with the BML logo displayed.

Conference Room

With seating for up to 20 people, the conference room offers stunning views of the Bodega Marine Reserve and the Pacific Ocean, along with a small balcony overlooking the water. It features a 75" 4K screen with Mini DP and HDMI inputs, an audio system, and a Polycom SoundStation VTX 1000 conference phone.

For web conferencing, a Meeting Owl provides an all-in-one camera, mic, and speaker setup, but visitors must bring their own laptop and be prepared to configure and operate the system independently.

Lounge (Capacity ~50)

South Wing Lounge

The South Wing Lounge offers seating for up to 45 people and a scenic balcony overlooking the Bodega Marine Reserve and Horseshoe Cove. Outside, picnic tables and seating areas offer a perfect spot to enjoy a meal with a view.

Equipped with a projector and a 70" 4K screen (Mini DP and HDMI inputs), it provides a comfortable setting for meetings and small gatherings. Visitors must bring their own laptop and necessary display adapters. For web conferencing, guests must provide their own equipment and be prepared to set up and operate the system independently.

Public Education Room (Capacity ~40)

Public Education Room

The Public Education Room accommodates up to 40 people and is equipped with a projector (VGA input only), a mid-sized screen, a Blu-ray player, and an audio system. Visitors must bring their own laptop and any necessary display adapters. For web conferencing, guests must provide their own equipment and be prepared to set up and operate the system independently.

Catering and Dining:

The BML Great Hall set up for an event with groups of tables throughout spread with light green tablecloths

Full meal service is available to conference groups in the Housing Dining Hall or, by special arrangement, in the Laboratory. A variety of meal options can be customized to meet the needs of your group, including sandwiches, salads, barbecued oysters, and cakes.

View the Catering Menu

For meal rates, see Housing and Conference Rates.

If you plan to serve alcohol, a permit is required. For more information on obtaining a permit to serve alcohol, see Permit to Serve Alcoholic Beverages.

Contact the Conference & Events Manager at 707-303-0716 for additional details on meal service and special arrangements.

Lodging:

A panoramic view of housing at Bodega Marine Laboratory, showing buildings covered in rustic wood siding and surrounded by coastal prairie.

The BML Housing Enclave offers a variety of accommodations, including single and double rooms, some with private baths and kitchenettes, as well as one- to two-bedroom units. Housing is located about a mile from the Laboratory, with parking available at both locations. Visitors can easily walk, bike, or drive between Housing and the Lab.

For details, see Accommodations and Rates.

Contact the Housing Manager for more information.

Frequently Asked Questions:

Technology & Internet Access

  • Does BML provide IT or web conferencing support?
  • BML IT does not provide on-site support for web conferencing. While we strive to offer a stable network, our remote location makes us susceptible to power and communication outages. We recommend having a backup plan in case of technical issues. Groups should designate a technical contact and prepare in advance.
  • Is wireless internet available at BML?
  • Yes. At the Laboratory, visitors can use the "BML Guest" network, which requires no password—just agree to the terms of use in your browser.

    At BML Housing visitors can use the "Housing" network using the password posted throughout the facilities.

  • Will the internet speed be reliable?
  • At the Lab, bandwidth is better, and wireless coverage is strong. At Housing, performance depends on occupancy and demand. If you require a stable connection for important work, we recommend using the Lab network instead.
  • How are network issues handled?
  • Peak season (June 15 - Oct 1): Issues will be addressed as soon as possible during business hours (M-F, 8 AM - 5 PM)

    Off-season (Oct 2 - June 14): Issues will be addressed within ~24 hours during business hours

    Report problems to bmlithelp@ucdavis.edu

Parking & Transportation

  • What are the gate hours for BML and Housing?
  • The Lab entry road gate is closed 5:00 PM - 7:45 AM (M-F) and all day on weekends/holidays.

    The Housing gate is closed at all times, contact the Conference & Events Manager 707-303-0716 for gate access.

  • Where can I park?
  • Parking is free and available at both Housing and the Lab.

    At housing, please do not block the propane tank, generator, or dumpsters.

    Speed limits: 15 mph at BML Housing, 20 mph on the main Lab road. These speed limits help protect wildlife on the Reserve and minimize dust on the roads.

Keys & Access

  • How do I get my room key?
  • Keys are distributed at check-in and must be returned at check-out. Residents are responsible for their keys—always lock your doors and carry your key when leaving.
  • What if I arrive after hours?
  • Contact the Conference & Events Manager (707-303-0716) for after-hours key pickup arrangements.

Weather & Packing Tips

  • What is the weather like?
  • Bodega Head is foggy, windy, and cool year-round. Ocean temperatures average 54°F, and summer air temperatures are usually in the mid-50s°F.
  • What should I pack?
  • Layers (warm clothing for cold, wet, and windy conditions)

    Waterproof gear if you plan to be outdoors

    Comfortable walking shoes

    See current weather conditions here

Other Policies

  • Do I need to sign a waiver to access the Bodega Marine Reserve?
  • Yes. Anyone walking on the Reserve (including near Housing) must sign a waiver unless they are a UC employee on duty or a UC student covered by a class waiver.

    Minors under 18 need a parent/guardian-signed waiver.

    See Bodega Marine Reserve Waiver Forms

  • Where can I go for recreation on the Bodega Marine Reserve?
  • Recreational activities are limited to the developed enclaves as described here:

    Bodega Marine Laboratory and Reserve Policies & Procedures

  • Can I bring my pet?
  • No. Pets are not allowed at the Lab or Housing facilities.

Emergency & Contact Information

  • Is there a landline at Housing?
  • Yes. Dining Hall Pay Phone: 707-875-9993
  • Who should I call in case of issues?
  • BML Main Line (8 AM - 5 PM): 707-875-2211

    or Conference & Events Manager: 707-303-0716

  • How is cell reception?
  • It varies but is generally good. Some areas may have spotty coverage.
Accommodations
Reservation Request
Housing and Conference Rates

Coastal and Marine Sciences Institute

Contact Us

Directory

Connect with CMSI:

facebook twitter Instagram linkedin

Bodega Marine Laboratory

Visiting BML

Connect with BML:

facebook twitter Instagram youtube

General Information

Newsletter Signup

Employment Opportunities

Liability and Endorsement Disclaimer

CMSI BML

 

UC Davis footer logo
  • Questions or comments?
  • Last update: May 19, 2025

Copyright © The Regents of the University of California, Davis campus. All rights reserved.

This site is officially grown in SiteFarm.