Conference and Group Meeting Facilities

BML lecture hall
The BML lecture hall

The Bodega Marine Laboratory maintains a variety of meeting rooms and comfortable housing units to accommodate meeting and conference participants during the UC fall and winter quarters (mid-September to mid-March).

Conferences

Conferences and groups please contact the Conference & Events Manager, (707) 875-2003 to ensure availability, prior to submitting an application and follow up reservation request.

After contacting the Conference & Events Manager please submit an application form and activity request via the BML & BMR Use Application System to reserve conference space and/or accommodations. Once approved, we will email you a reservation confirmation and any other necessary arrival information.

Lodging

Our facilities include double and single rooms with and without private baths, with and without kitchenettes, and one to three bedroom units (see rates and descriptions of housing options). The BML Housing Enclave is located in a remote location with no direct public transportation service approximately one mile from the Laboratory, with access by car, bicycle or on foot. Winter months can be very quiet with few long-term residents on site. The town of Bodega Bay has services including a Post Office, several small grocery/general stores, restaurants and gas stations.

Contact the Conference & Events Manager, 707-875-2003, for further accommodation information.

Dining Service

Full meal service can be provided to conference groups in the Housing dining hall or, by special arrangement, in the Laboratory.

A permit is required to serve alcoholic beverages:

Contact the Conference & Events Manager, 707-875-2003, for further information on meal service.

See Housing and Conference Rates for meal costs.

Payment

Arrangement for payment for the use of facilities must be arranged through the Conference & Events Manager, 707-875-2003

Policies

University regulations require that Bodega Marine Reserve users sign waivers before walking anywhere on the Reserve. This includes the area surrounding the housing facility. Exceptions are limited to UC employees acting within the course and scope of their employment, and UC students accompanied by their instructors who have signed class waivers. Minors under 18 years of age must have waivers signed by parent or guardian.

Please see Bodega Marine Reserve Waiver Forms

Recreational use is limited to the developed enclaves, as described in the Bodega Marine Laboratory and Reserve Policies & Procedures

Presentation (AV) Resources for Meeting Rooms

Several meeting spaces are available at the Laboratory:

conf room
BML conference room

Conference Room - Projector (Mini DP, HDMI, and VGA inputs), audio, mid-sized screen. Conference room users must provide their own laptop. Room seats ~20 people.

Lecture Hall - Projector (Mini DP, HDMI, and VGA inputs), audio, blu-ray player, and large screen. A laptop PC is available for presentations in the lecture hall, or you may bring your own laptop. Room seats ~120 people.

South Wing Lounge- Projector (VGA input only), mid-sized screen. Lounge users must provide their own laptop. Room seats up to 45 people.

Public Education Room - Projector (VGA input only), mid-sized screen, blu-ray player, audio, users bring their own laptop and appropriate VGA adapters. Room seats up to 40 people.

All projectors support 16:9 and 4:3  aspect ratios. Visitors are advised to bring the appropriate display adapters for their device to connect to the projector HDMI or VGA interface.

Questions or instruction on AV resources should be directed to BML IT.

Wireless Access

Wireless at Housing

Wireless at BML Housing (called "Housing") requires an access password, please obtain from IT or the Conference & Events Manager, 707-875-2003.

Note

  • The strength of the wireless signal where you are located @ Housing will impact your internet up/download speeds. As you move around the facility you will notice better performance the closer you are to one of the 3 wireless access points, located in the Dining Hall, Miwok, and Oolok.
  • Individual experience/performance of Housing internet service will be affected by the availability of existing bandwidth, particularly during peak occupancy/peak usage times.

Wireless at BML

At the Laboratory visitors may use the wireless network “BML Public” which requires no access password (just agree to the terms of use in your browser). Questions regarding network services should be directed to BML IT.

Automobiles/Parking

The lab entry road electronic gate is closed from 5:00 p.m. to 7:45 a.m. Monday through Friday and at all times on weekends and holidays. The BML Housing gate is closed at all times. Gate access should be arranged with other accommodations through the Conference & Events Manager, 707-875-2003.

Ample vehicle parking is available both at Housing and the Lab.

Please park in the designated parking areas only. DO NOT park in front of the propane tank, generator, dumpsters, dune side of the parking lot, or on the dirt next to the dorm buildings. Please follow the posted speed limit, 15 mph, on the BML housing road and parking lot. 25 mph on the main lab road. Speed limits are crucial to everyone's safety (local wildlife included).

Keys

Keys to the housing facility are distributed at check-in and collected at check out. Residents are responsible for their keys. Please lock your door(s) and carry your keys whenever leaving your room.

For after hours key pick up contact the Conference & Events Manager, 707-875-2003.

Weather

Bodega Head is windswept, often foggy and wet, and the ocean temperature averages 54F. Visitors are advised to bring clothing (layers) suitable for a wide range of weather conditions. The average air temperature in the summer is in the mid 50's F.

Telephone Numbers for Housing

  • Dining Hall Pay Phone: 707-875-9993. 
  • Bodega Marine Laboratory, Main (8 am to 5 pm): 707-875-2211
  • Conference & Events Manager: 707-875-2003

Cellular reception can be spotty but is generally fairly good.

Pets

Pets of any kind are not allowed at the Laboratory or its housing facilities.